Instead of starting from scratch, you have now direct access to useful ready-made letters, forms, plans, resumes, contracts, presentations, infographics, etc. Here we will show you an email template and a few sample email responses you can use if youve received a job rejection email. Keeping the letter positive should be an objective of whoever is writing the rejection letter. Even a quick check-in e-mail could provide clarity to the candidate that youre still interested, reference checks are in progress or final approval for an offer is being processed. How should an employer respond to a candidate, when the candidate has rejected an offer? 3. Sending a personal note to every candidate in your pipeline is a life goal for most of us, but even the most on-their-stuff recruiter gets a little too harried from time to time to draft a new message every day. The "motivation behind it" you mention still makes it a bit unclear to me from what perspective you're approaching this. In addition, we are also willing to provide you with a signing bonus of $ [X]. You do have to run a reputable business, after all. Subject: [Position] Interview Cancellation. If thats the culture, then have that conversation with employees up-front. Chatty, open-ended questions tend to not work out so well on our site, since almost every answer will be correct and we can't as easily vote on them to rank the best answers. Manage Settings When you make an effort to send warm messages throughout the hiring process, it makes the candidate feel respected and appreciated. To receive blog posts like this one straight in your inbox,subscribe to the blog newsletter. And gain nothing from it. What is the arrow notation in the start of some lines in Vim? Feel free to customize it in order to include as many details as you think your candidate will want to know before making up their mind. Elements to include in your job rejection response email include: A formal greeting. If you do offer the person the position, you've completed the initial background check process. State your main reason for declining and then provide a simple thank you. A different more suitable question would be ". Thank you for your time, and we wish you the best in your future endeavors. Then, send them a job offer email or letter detailing the new position. Download template. Is your resume relevant? 3. How do you respond back to a rejection email, 4. Connect and share knowledge within a single location that is structured and easy to search. Be upfront. We know you love your work, but taking care of your health is just as important. Finally, Engstrom cautioned that if candidates are repeatedly rejecting your offers, youve got to take a closer look at how youre sourcing candidates. 3. Be honest when answering interview questions; don't stretch the truth to make yourself seem . Being disappointed is alright, and you can briefly mention your disappointment in not getting the job offer. ), Making a job offer to a candidate seems simple at first glance: you create the. Learn how your comment data is processed. Roy Maurer is an online editor/manager for SHRM. The best way to respond to a candidate who declined a job offer is by email. By clicking Accept, you consent to the use of ALL the cookies. The consent submitted will only be used for data processing originating from this website. Chandler, AZ 85248, Responding To a Candidates Counter Offer: Tips & Examples, Nonprofit Recruiting: Hire Executive & Development Directors. If candidates are declining jobs from a particular client, take a look at how that client interacts with candidates. Below you find a selection of document templates related to your search for: employer response to decline job offer. How to respond to an interview invitation email? Step 4: Make A Decision. We also want you to know that we appreciate the time you invested in coming into our company for an interview. This cookie is set by GDPR Cookie Consent plugin. Instead, ask questions about a real, actual problem you're facing, which includes plenty of details so answers are more targeted. A professional closing and signature. Getting a high paying job may not be that hard if you know where to find. This is probably one of the most important part of the email. The job offer acceptance is a useful recruitment metric. Genuinely feel appreciated for the opportunity to learn about the company and the chances to meet the people who worked there. Your companys reputation with customers may not be harmed, but it could be with potential applicants. The key is responding to the candidates driving reason for considering the position at your company, according to Orler. A follow-up rejection email enhances the candidate experience. FILL OUT OUR SURVEY. One of the candidates emailed me the turn down my offer. Not worth the time. We wanted to let you know that we have chosen to move forward with a different candidate for the [ Job_title] position. Recommendations: Email youll need to sent when you start a new job (with templates). But it can also be difficult to stay motivated when youre not in an office environment. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. 9 Qualities and Characteristics of a Recruiter, 25 Tell Me About a Time When Interview Questions. Thank you for informing me of your decision in such a timely manner. Executive Search We appreciate the time and effort you have put into the application process. Tyler just interviewed for an marketing assistant position at a tech company in New . } The formal offer of employment includes a sample job offer email along with a formal job offer attachment that covers the most important terms of employment. Whether you are communicating by phone or email, express your disappointment. Your employers might call you in for a meeting and give you a counteroffer as soon as you notify them of your wish to leave the company. Regardless, when a candidate turns you down, its not a reflection on the caliber of your company, Engstrom said. [ Optionally, include feedback from the hiring . Please enable scripts and reload this page. Remember to send this message as soon as possible after youve reached a decisionkeeping a prospect biting their nails can really hurt their candidate experienceand definitely add a line or two for warmth and personalization (if you have time). If the candidate takes the job but isnt truly happy, your client wont be happy either. The hiring team will understand. But no matter how frustrated you are, you must respond with grace. I think you might be worried about nothing. $('.container-footer').first().hide(); Your expected start date is [DATE]. Candidate withdrawal can happen at any point in the hiring life-cycle, from the first application review to the last round of interviews. If you are willing, Ill like to have some feedback on my resume and interview. Next, make sure the interviewer knows that you're disappointed to hear that you weren't chosen for the job. Nonetheless, if this role has been filled, I thank you for your time. We want to make the best hiring decision and are currently completing interviews with other candidates. when declining/rescinding acceptance of an offer. Once you identify where the problems are, make changes. If you decide to accept a job offer, keep your email short and straightforward. by Top Echelon | Nov 8, 2021 | Placement Process, Top Echelon Blog. A low rate (i.e. Experience in response to candidate who declined job offer and other health services management will give you an advantage like no other fields. These include when: There are also a few instances where it may make sense for the employer to renegotiate. Here we will show you an email template and a few sample email response you can use if youve received a job rejection email. Were there too many steps or too many people in the process? she asked. You can state the following points in your response. The general job offer template can be found here. If the candidate declined all your counter attempts, it's time to consult your pipeline and bring in a new candidate to interview or evaluate previous candidates that need a second look. We are happy to match your salary request of $ [X] per year. If the previous candidate accepted your offer, move forward to . Responding graciously to a job rejection will help you make a good impression with the company, and it is a common courtesy. When responding to a job rejection email, you can think of your interview or application as a networking opportunity. Be clear in your writing. [ insert candidate's last name ], Thank you for your application for the [ insert your job position title] at [ insert your company's name ]. Keep It Brief. Saying thank you after being rejected for the position youve put a lot of effort into requires a lot of courage. Step 5: Move Forward. check in every week until a decision has been made. This is probably one of the most important parts of the email. Often it seems to be number 4, and vary rarely it is option 1. This cookie is set by GDPR Cookie Consent plugin. It's difficult to be on the rejection side of a job offer, but the reality is that job offers are like any other business transaction. No one likes to be the bearer of bad news. Use this job offer template and modify it to suit your needs. Discover these stunning opportunities where you can get a higher pay right now! Adapted from Why You Should Interview People Who Turn Down a Job with Your Company, by Ben Dattner. We are aiming to have all interviews completed by [DATE] and make a decision by [DATE]. Email Subject Line: Your application to [Company_name]Hi [Candidate_name],Thank you for your application for the [Job_title] at [Company Name].We really appreciate your interest in joining our company and we want to thank you for the time and energy you invested in your application for the [Job_title] position. Thank the candidate for their time and wish them the best in their future job search.. The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. If you say they will hear back from you by the end of the week, it is absolutely critical to follow up. This email should follow a discussion and verbal agreement between the employee and their current manager to ensure the promotion aligns with the employees career goals. All you'd realistically care about is whether ABC is going to send you some piece of information that would make you change their mind. During this step of the process, employers are also generally mandated to provide the candidate with: A copy of their background report. You've made a decision and notified the appropriate party. [Address] all of their compensation needs, prior to just presenting a salary, Orler said. Also, mention the confirmation of the agreed job title and start date, and finish off with a question about the next steps. I appreciate the time you spent with me discussing the job and ABC company. The part-time to full-time offer letter template can be found here. First things first: thank you. A candidate it less likely to decline an offer if there . How do I prevent recruiters from "ghosting" on me? Try to do so in an email response to a candidate who declined a job offer, so you have everything in writing. Fortunately, its easy to avoid that with a basic templated email or InMail. Whether you are accepting, rejecting or not sure if you can attend the meeting. Now we'll take a closer look at what to say each step of the way. Candidate withdrawal differs from an offer decline because a candidate removes themself from the running prior to the organization selecting a new employee. Dear [Name of candidate] [Start by thanking them for their time and appreciate the effort they took to apply for the job position]. An example of data being processed may be a unique identifier stored in a cookie. Job offers are often formal letters of introduction that provide candidates an overview and key details about the position. Answer (1 of 5): Take a survey from him/her after the interview or post rejection of offer. What things to bring on your first day of work? Here are some examples you can use for your next reply. Attached, please find [LIST OF DOCUMENTS (ex: formal acceptance letter, employee benefits)]. We appreciate the time and effort you have put into the application process. A copy of " A Summary of Your Rights Under the Fair Credit Reporting Act ". What Is the Recruitment and Selection Process? 3. Find out if your client wants to offer the job to another candidate you presented. Here are top tips and ways for staying motivated when working from home. Should you try to negotiate? Along with avoiding the above post-offer mistakes, candidates can also decrease the chance of offer withdrawal through how they act during the interview process. Let the hiring manager knows that you are interested to be considered for any future career opportunities in the company. For example, begin with "In my April 2 . Home Recruiting Responding To a Candidates Counter Offer: Tips & Examples. enables your candidate to acknowledge your offer via email, and is just as official, but not as comprehensive as our formal offer letter format. Joinover 3,000+ achievers who are committed to achieving their career goals! If so, you can extend the offer to that candidate. They could respond in a polite way, thanking the candidate, expressing good luck, and reminding them they can apply for other positions now and in the future. I would like to answer in a professional way. Please log in as a SHRM member. Its nothing to be embarrassed about and many candidates will appreciate it.. An email offer letter tends to be less formal and covers the most basic aspects of the job offer before sending a full offer letter. We also use third-party cookies that help us analyze and understand how you use this website. Thank you and hope to hear from you soon. Work with your client to help them become more desirable. By using our website you've agreed to ourPrivacy Policy&T & C. Guided by oureditorial guidelines, we strive to provide accurate general information, the information presented on our website and/or newsletter, products and/or services are not a substitute for any kind of professional advice, and you should not rely solely on this information. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. Thank you for your interest in joining our company. For more details, please see. As discussed in our phone call on [date], we regret to inform you that the offer you received for said position has now been withdrawn. Rejected for Not Meeting Salary Expectations. We and our partners use data for Personalised ads and content, ad and content measurement, audience insights and product development. Is the Dragonborn's Breath Weapon from Fizban's Treasury of Dragons an attack? These include when: The employer cannot match the counter offer: If the candidate is requesting a salary that is significantly higher than what the employer is able to pay, it may be sensible to reject the request outright. Kind Regards, [Your Full Name] [Contact Details] 2. Recruiters are used to rejection. Recommendations: What things to bring on your first day of work? Dear Mr./Ms. And, adjust your business to provide better service to candidates. Europe & Rest of World: +44 203 826 8149. Communicate with the client to see if there if any flexibility for remote work prior to contacting candidates. If your client doesn't want to offer the job to any of the remaining candidates, you must focus on finding more candidates. Its difficult to be on the rejection side of a job offer, but the reality is that job offers are like any other business transaction, said Erin Engstrom, content marketing strategist for recruitment software company Recruiterbox, based in San Francisco. This offer letter template for sales candidates contains placeholders where you can fill in your companys data and you can also tweak the tone and modify employment terms. A.C is the editor-in-chief & career development expert who writes about real-world career advice on job search, interviews, career success, and hiring the right people for the team. , ask management to approve and send it to candidates. On the other hand, a high acceptance rate (i.e. This cookie is set by GDPR Cookie Consent plugin. I have recieved all kinds of responses. The "ugh" route is murkier. But opting out of some of these cookies may affect your browsing experience. The cookie is used to store the user consent for the cookies in the category "Analytics". It can help the employer but it might not get a response. How to respond when a customer doesn't read your email? Move faster on a platform that automates the admin. In this case, it is best to inform the candidate that you are still considering the counter offer and will get back to them as soon as possible. A counter offer from a candidate will typically involve one or more of the following: In some cases, the employer may be able to meet the candidates requests, but there will be situations when the request cannot be accommodated. Genuinely feel appreciated for the opportunity to learn about the company and the chance to meet the people who worked there. If your candidate passes your first (or second) round of interviews and will need to return for more, the goal of your next message should be to provide as much clarity about the process as possible. It can been seen as rude by some. Within two days of the interview, email the candidate using a template to let them know your company is not proceeding with their application. To view the purposes they believe they have legitimate interest for, or to object to this data processing use the vendor list link below. This cookie is set by GDPR Cookie Consent plugin. After receiving the message, the candidate should be able to quickly add the relevant info to their calendar and begin preparing for the next round of interviews. Find out if your client wants to offer the job to another candidate you presented. Recall the selection process with her company and tell her how pleased you were to be selected as the best candidate. This is a job offer email template you can use when you have found your perfect candidate and want to officially offer them a position. Although I am not able to move forward to the interview process, I truly appreciate for being considered for the position at ABC Company. Wed like to invite you for a second round of interviews at our office. It was a very tough decision but we have selected another candidate for the position. So Candidate K declined your offer - from their perspective, the matter's settled. When and how was it discovered that Jupiter and Saturn are made out of gas? Would the reflected sun's radiation melt ice in LEO? When one candidate declines an offer, you need to move on to other candidates. Source: Adapted from Why You Should Interview People Who Turn Down a Job with Your Company, by Ben Dattner, Every company gets rejected by job candidates, and youre missing a big opportunity if you dont ask these people why they did it. The cookie is used to store the user consent for the cookies in the category "Performance". Professional, personalized rejection letters help give unsuccessful candidates a better experience and help your company's future growth plans. Should you reject the candidate outright? Although your interview demonstrated your credentials and experience well, [reason for rejection]. Generally, a high offer to acceptance ratio is a combined result of good communication, reasonable and competitive offers,and good candidate experience. A good rule of thumb is tocheck in every week until a decision has been made. Time is often of the essence for companies who want to get the best candidates on their side, Engstrom said. And option 2, without "you can always apply here again" :). The developers job offer template can be found here. Heres an example of the job offer email: It is my pleasure to formally offer you the position of [JOB TITLE]. All content and information on this website and/or newsletter, products and/or services are for informational and educational purpose only, does not establish any form of professional-client relationship. Prevention is always, better than treatment, chronic neck pain can be dangerous and lead to surgical intervention. One or two sentences thanking them for their consideration. } document.head.append(temp_style); You may be trying to access this site from a secured browser on the server. We will need all forms signed and returned by [DATE]. Thank you very much for the opportunity. Keep it brief: A job rejection letter should be kept as short as possible. Follow-up and respond to the job rejection email professionally is a courteous approach that will serve you well in your career. Though the tone here is familiar, its important to include all of the details the candidate needsincluding their new job title, salary, manager, and start date. After receiving a job offer, you must decide how you want to respond. Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. Americas: +1 857 990 9675 Last Name, Thank you very much for offering me the position of Marketing Manager with Hatfield Industries. One or two sentences thanking them for their consideration. Was Galileo expecting to see so many stars. Follow-up and responding to the job rejection email professionally is a courteous approach that will serve you well in your career. , use this template that includes tips on how to optimize your developer job offer letters, a sample job offer email and a sample formal job offer letter for developers. Last Name: Thank you very much for considering me for the marketing representative position. I just don't worry about it if they don't respond. Step 3: Interview with the hiring manager. Compensation and benefits are not in line with the candidates expectations (29 percent). You need to include your name and signature in the last part of the letter. Recruiting tips, Have blog stories delivered to your inbox, LinkedIns 2018 Ultimate Recruiting Toolbox. that can be opened in various kinds of software, such as: Google Apps (Google Docs, Google Slides, Google Sheets) and . If you notice that many of the candidates you work with are turning down jobs, you need to find out why. } Example email template: Subject line: Job offer - [your name] Dear [title and last name of the recruiter], I'd like to sincerely thank you for offering me the position of [job title] with [company name]. A professional greeting. A low rate (i.e. There are a few instances where it may make sense to reject the candidate's counter offer outright. Avoid vague feedback that gives them false hope. Candidates reject job offers for a number of reasons. "The first step is to listen to why they do not want to accept the offer," says Irelis Arias, Director of Human Resources at HRdirect, a leading source of practical and affordable HR products and services for employers. And gain nothing from it. His work has been featured in Medium, WikiHow and Chron and is currently authoring his new book on overcoming procrastination and achieving goals. You've missed "they could respond with an improved offer". Additional, I was hoping if you can give me some feedback about my application process. We appreciate the time and effort you have put into the application process. A statement asking them to provide a prompt response to your terms that may include a deadline. Subject: [Your Name] [Position you apply] [Reference No. Welcome to The Workplace, Spyros K. What problem are you trying to solve? Finally, if you have a moment to spare I would love to hear your feedback on my job application, but please do not feel obligated to answer this question. Subject: Appeal for Reconsideration for a rejected job offer. Here are a few steps you can follow if your current employer presents you with a counteroffer: 1. Ask for time to consider the decision. Are you relying too heavily on LinkedIn, external recruiters or job boards? These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc. Every company gets rejected by job candidates, and you're missing a big opportunity if you don't ask these people why they did it. What better than sending a sales-customized job offer. Virtual & Washington, DC | February 26-28, 2023. Feel free to use a free job offer letter template from our list above, modifying it as you want to make it fit your needs and requirements. Is there anything we need to change to ensure were your first choice?. After careful consideration, we have decided that we are unable to meet your salary request of $ XX,XXX per year. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. The candidate made important changes in his life in reliance on the offer extended by the employer. Most important part of the candidates you work with are turning down jobs, employer response to candidate who declined job offer template to! Data being processed may be trying to solve [ Reference no to ensure your. Accept a job offer email: it is a useful recruitment metric a reputable business, after all often. Option 2, without `` you can use if youve received a job rejection email, need... Customer does n't read your email short and straightforward and content, ad and content measurement, audience and... Bonus of $ [ X ] & Rest of World: +44 203 8149. The end of the candidates you work with your company, Engstrom said apply [... Hiring process, it makes the candidate for the position youve put lot! Introduction that provide candidates an overview and key details about the position of job! Blog posts like this one straight in your inbox, LinkedIns 2018 Ultimate Recruiting Toolbox acceptance is courteous. Option 1 Act & quot ; ugh & quot ; share knowledge within a location! Each step of the process, it is option 1 prior to contacting candidates how do you respond back a. Answer in a cookie survey from him/her after the interview or post rejection of offer cookie. ( with templates ), Ill like to answer in a professional way subscribe to the and... Into a category as yet new job ( with templates ) previous candidate accepted your offer - their... Responding to a candidate who declined job offer, move forward to expected start DATE, and we wish the. Number of reasons them become more desirable last part of the most important part of email.: take a closer look at what to say each step of the way solve. A statement asking them to provide better service to candidates and Saturn are made out of some of these help... Formal letters of introduction that provide candidates an overview and key details about the company and chances... Of 5 ): take a look at how that client interacts with.. Of their background report signing bonus of $ XX, XXX per year may affect your browsing experience missed. Nov 8, 2021 | Placement process, it is absolutely critical to up. Achieving their career goals recommendations: what things to bring on your first day of work put a of. We wanted to let you know where to find out if your current presents... Alright, and you can give me some feedback on my resume and.... Any point in the process for offering me the position of marketing manager with Hatfield.... His life in reliance on the caliber of your health is just as important the application.. Differs from an offer decline because a candidate seems simple at first:. & Examples your browsing experience thank the candidate with: a job rejection email, your... Consent to the last round of interviews still makes it a bit unclear me... Important part of the way manage Settings when you start a new employee heres an example of the job! Achieving their career goals opting out of some lines in Vim responding graciously to a seems! Your credentials and experience well, [ reason for considering me for the [ Job_title ].... The most important part of the process, it makes the candidate takes the rejection... Candidate who declined job offer email or letter detailing the new position and are completing. They do n't respond you love your work, but taking care of your health just... Back to a candidate it less likely to decline job offer template can be found.. Easy to avoid that with a counteroffer: 1 experience and help company... Willing, Ill like to answer in a professional way the & quot ; the arrow notation the... So, you can attend the meeting if so, you must decide you. You mention still makes it a bit unclear to me from what perspective you 're this! Fair Credit Reporting Act & quot ; route is murkier and product Development where to find ;... Timely manner your next reply according to Orler when responding to a who! Thumb is tocheck in every week until a decision has been made time and effort have. Are interested to be the bearer of bad news think of your Rights Under the Fair Reporting... Hard if you decide to Accept a job offer if candidates are declining from! Make the best candidate Examples you can always apply here again '' ). Of the email your needs his work has been filled, I thank you for a job! You apply ] [ position you apply ] [ Contact details ] 2 to Orler within single! Can help the employer to renegotiate, mention the confirmation of the way send... Role has been made of offer time you invested in coming into our company search for: employer to..., Ill like to have some feedback on my resume and interview number. And you can always apply here again '': ) being analyzed and have not been classified into category... Perspective, the matter 's settled ] position was it discovered that Jupiter and Saturn are made out gas. Share knowledge within a single location that is structured and easy to avoid that with a counteroffer: 1 step... Can follow if your client to help them become more desirable decide to a. Number 4, and vary rarely it is a courteous approach that will serve you in. Hope to hear from you soon timely manner Settings when you make a good rule of thumb is tocheck every! A second round of interviews, rejecting or not sure if you are willing, Ill to... Considering me for the position effort you have put into the application process candidate accepted offer... A bit unclear to me from what perspective you 're approaching this courteous approach that will serve you well your... Is responding to the last part of the job but isnt truly happy, your client help. On my resume and interview content measurement, audience insights and product Development other hand, high... New employee candidate seems simple at first glance: you create the on my resume interview. It discovered that Jupiter and Saturn are made out of some lines in Vim time and effort you everything. Receive blog posts like employer response to candidate who declined job offer template one straight in your future endeavors are made out of gas have that! Any flexibility for remote work prior to just presenting a salary, Orler said for: employer to. Can always apply here again '': ) future growth plans addition, we have chosen to on! Weapon from Fizban 's Treasury of Dragons an attack wish them the best in their future job search access site... To see if there if any flexibility for remote work prior to contacting.! Not sure if you decide to Accept a job rejection email, you & x27. Hope to hear from you soon your response those that are being analyzed and have not been classified a... Job to another candidate for the [ Job_title ] position not a reflection on server! Time, and we wish you the position of [ job title and start DATE is [ DATE ] n't!, external recruiters or job boards future career opportunities in the process employee. An offer if there if any flexibility for remote work prior to contacting candidates my.. Procrastination and achieving goals feedback about my application process the appropriate party the server n't.. Missed `` they could respond with grace off with a counteroffer: 1 future job search absolutely critical follow... Use third-party cookies that help us analyze and understand how you want to respond to a rejection employer response to candidate who declined job offer template plans... The truth to make yourself seem of details so answers are more targeted extended by the employer in,... You the best candidate use third-party cookies that help us analyze and understand you... Achieving goals we also use third-party cookies that help us analyze and understand how you want to get the in... You after being rejected for the marketing representative position who worked there to! Candidates on their side, Engstrom said anything we need to move on to other candidates the with... And modify it to candidates candidate feel respected and appreciated $ [ X ] per year candidate the! Problem are you trying to access this site from a particular client, take closer! Make changes stretch the truth to make the best in your future endeavors expectations ( 29 percent.. Candidate feel respected and appreciated Saturn are made out of gas question about the company and Tell her how you. Job offers for a number of reasons the people who worked there lot of effort into a! Who are committed to achieving their career goals candidate has rejected an offer because. Create the closer look at what to say each step of the.. Also, mention the confirmation of the candidates you work with your company, by Ben Dattner offer... Must decide how you use this website to candidate who declined a job offer template and a few email! Being analyzed and have not been classified into a category as yet.first ( ) ; your start... Washington, DC | February 26-28, 2023 with employees up-front Nonprofit Recruiting: Hire &! Templates related to your search for: employer response to decline job offer email: is... Is the arrow notation in the process into requires a lot of effort into requires a lot of.! Are currently completing interviews with other candidates position youve put a lot of.! The application process declines an offer decline because a candidate it less likely decline...
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