Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? Our only blocker for full adoption are service hours and camping nights.
You have to enter an end date for their service and they will not be in your roster any more. Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training View your unit activity details directly in your personal Gmail or other calendar. No response so far, unfortunately. From here you can search for Merit Badge Counselors. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. For example, the activity log interface is filed under advancement, rather than events. The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. If you run the Scoutbook Import feature for the first time and you are not matching a lot of members There is an option on the File>Import>From Scoutbookmenu that enables you to do that. Scout Ranks: This was mostly up to date already. @LisaR Did you get any response? The following compares general information and features for notable Boy Scout Troop Management Software. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. And
You can also print Award Cards for your awards as well making the whole process quick and simple. that. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. Take a look at a sneak peek of our new PackMaster Web 2.0. Select "MM/DD/YYYY" as your date format. We do like SOAR, just dont like manually maintaining two lists. Allow your members to register and pay for upcoming activities quickly and easily. meeting, to tracking attendance and advancement. Im worried that I may miss something. Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. www.my.scouting.org account. Post unit announcements to your website, home page, and newsletter. Create custom permission slips for your upcoming activities. Transitioning to Scoutbook from a Third Party Application (SB). We only support uploading advancements.csv file imports. Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. This contains information about each adult leader in your troop. Scouts. existing advancement data straight from Scoutbook into a fun and
As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. His former troop used Troopmaster and we use ScoutBook. The program includes standard BSA training courses but you can add your own local or custom courses as well. Camping Nights and Volunteer Hours: This is the killer. Im not sure if I can pull similar reports from IA. The program includes standard BSA training courses but you can add your own local or custom courses as well. Easily import your data from TroopMaster 2016 so you can get started in your new program. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). There is currently no import capability for the activity logs. This took a while. Members: All Adults Email reminders to your members for upcoming activities. In 2016 they had an automated process for importing some Scoutbook export/backup files. I am a competent Python programmer. Date Format: MM/DD/YYYY Scoutbook is also free and I think we were paying $75/yr for Troopmaster. excellent time to start. Add custom fields to the database to track details for items not included on the standard data tracking screens. To me, activities are events, not advancement. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. adult.py Full, detailed log of exactly which members have updated specific fields in your database. Special features built into the software allow for easier management of LDS Boy Scout units. Merit Badge Counselors: This is currently an unknown. Step 5: Click on Pending Acceptance. Work fast with our official CLI. This forum has a treasure trove of great info Scouters helping Scouters! https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. expected by Scoutbook. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. To do this, sign into Scoutbook and select My Dashboard. This will take many hours. Powered by Discourse, best viewed with JavaScript enabled. Easily create groups of members to include on specific reports. I am a competent Python programmer. Thanks. Consolidate your activities list by removing older or less-important activities from your database. find out how to set up a unit in Scoutbook. Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. when used in Scouting Forum discussions. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. We are not fully done yet. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. This topic was automatically closed 7 days after the last reply. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. You can certainly import your Troopmaster files and Scoutbook does support that. Powered by Discourse, best viewed with JavaScript enabled. Its also possible that there will be scout/parent access to the IA2 interface. Visit
Good to see this can be integrated. Control which areas of the database each user group can view and/or edit and which members they can access. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Also note that some events like Philmont will probably already be there. We are currently doing it manually, but we have so many people in the Troop that it might take forever. This forum has a treasure trove of great info Scouters helping Scouters! Press the Export button to create a file. This forum has a treasure trove of great info Scouters helping Scouters! format for Scoutbook. Another time saver is to enter your scout and parental data before entering data on your adults. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. I am the advancement coordinator for our troop and we have always used Troopmaster Web. I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. the Scouting experience is a journey like none other. For the alumni, I may look into a email list service such as mailchimp, constant contact, etc.
Post unit announcements to your website, home page, and newsletter. It contains information about each scout in your troop. Android
Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. In that case, camping nights for the past 2 years should be entered per campout. But some retired members were also in there. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Easily create login settings for each of your members and assign them to a User Group. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. Helps ensure more accurate data entry. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. .jumbotron .section-inner {
Parse the exported scout data file into something appropriate for Scoutbook. Welcome! For example a single service project with 50 hours of service. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. This report was a separate PDF file for each scout. But
certainly import your Troopmaster files and Scoutbook does support From
Lisa. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. As a result, the pseudo-adult-leader method might not work. Are there any ways to do these two things in ScoutBook? for answers to commonly asked Scoutbook questions, Scoutbook
The program includes many standard BSA special awards but you can add your own local or custom awards as well. In Scoutbook I had to enter their leadership history by hand. Former scout information will have to be kept in Troop Master for historical purposes if needed. If nothing happens, download GitHub Desktop and try again. The scripts in this repository represent many hours of trial and error Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. The alternative is to use something else and submit paper copies to the council, which is annoying. You will need to manually move this data. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. I wish I could provide a turnkey solution but Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? The process of migrating from Troop Master to Scoutbook has been very rough for us. Format: Comma delimited Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. I think it's also faster) if you import the data in the csv format EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. Begin by exporting the "Scouts" file from ScoutBook. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? Email reminders to your members for upcoming activities. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Welcome! We are also using Troopmaster for Advancement. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. That is by design. We have ~65 scouts and years of activities to migrate. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. Ive played around in Scoutbooks but cant figure out input side of it. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. }. Scoutbook provides access to valuable tools and
What Scout information are you trying to transfer?
How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? organizing meetings for the year, to preparing for the next
advancement data anywhere at any time. parse_activity_report.py This data will need to be manually added to Scoutbook. You should treat this as a starting point and Things like short vs. formal first names, misspellings, etc can affect the matching. off the grid, this apps offline capability allows you to access
Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Easily import your data from Scoutbook to get started managing your records in TroopMaster. If not,
You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. 3. level 2. Now we would like to use Scoutbook . Troopmaster stopped exporting data for in-progress awards several years ago. Easily create groups of members to include on specific reports. You will need to manually move this data. The Insert upcoming events button at least looks helpful. Create custom permission slips for your upcoming activities. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Gone are the days of juggling den leader guides and other
The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. They are auto-magically added via the scout and adult registration process. My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. height: 500px;
It has been several years since I looked into it. For more assistance, see the getting started guides here. Your unit roster Scouts and Adults should already be in Scoutbook. My pack uses SOAR for calendar and communication and Scoutbook for advancement. This is interesting data on camping and activities. Maintenance Advisory. I had to do this by hand. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. hard-copy resources. It seems that you have far greater control over your data (and Edit and manage activities and events for your unit. I have no programming abilities and everything was moved manually. We just had to enter some updates. If they do not, thats a good proposal to make to them. scout.py You can even
Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. Click "Add All>>", Adult.txt file: For more information, please see our We are about to begin our migration from TM to ScoutBook as well. I guess I need to take a closer look at Soar. Cookie Notice However, I believe that all adult leaders (and possibly adult unit participants?) Now its all right here in Scoutbook! Our Troop had an out of council Life scout transfer in earlier this year. Note that you also do not add scouts and adults. See the guide here. The program comes with a number of built-in activity types but you can add your own custom types as well. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. With the Scouting app, its easier than ever for youth and
Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Powered by Discourse, best viewed with JavaScript enabled. Remember where you created the file so you can find it later! devices. Detailed tracking of fundraiser sales and payment collections. Is there any way that I can import this data in bulk into IA? It contains information about each scout in your troop and his parents. There are several versions of Troopmaster. This took a while. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Then, you would include that adult on any mailings. We like to keep them on emails for volunteering and general notifications on events. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. We just have to change our workflow, that part is easy. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. there are just too many different combinations to make that feesible. New replies are no longer allowed. This topic was automatically closed 7 days after the last reply. along the way. Select Scouts/Members from the pop-up menu. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Scoutbook provides a primer for doing this import, including sample Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook.
And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. How To's, and so much more! Thank you. I cannot believe that there isnt a more automatic way to do this. communicate with parents of absent Scouts about what their kids
Advice on migrating from SOAR and Troopmaster to Scoutbook. If you aren't using Internet Advancement, now is an Units should not be entering MBCs. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. Easily promote all of your scouts to the next grade and the beginning of each new school year. can all be specified for each activity. As @Stephen_Hornak noted, its not possible to import activity records to IA2. This forum has a treasure trove of great info Scouters helping Scouters! You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. Parse the exported adult data file into something appropriate for Scoutbook. sometimes the act of leading can get lost in the act of
A tag already exists with the provided branch name. Consolidate your activities list by removing older or less-important activities from your database. For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Easily stay in contact with your unit through email. New replies are no longer allowed. Reports: Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. Select area: Adult Data Moving forward, we would input the data into IA instead of TroopMaster. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Check Include field names as first line of export At this time I have no idea what IA2 platform means. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). For more assistance, see the getting started guides here. We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. Date Format: MM/DD/YYYY The program includes many standard BSA special awards but you can add your own local or custom awards as well. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. Merit Badges: This was also mostly up to date already (same as ranks). You cannot delete them. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). Scoutbook scheduled calendar reminders have been temporarily disabled. The BSA does not permit units to access advancement data for former Scouts. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Click on MB Counselor List. and
You can upload your data using our generic CSV templates. With Scoutbook you can create customizable calendar of events,
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